Secretary
A secretary contributes to the efficient functioning of the office through managing daily administrative tasks and organizing appointments, correspondence and internal documents. The secretary supports both individual members of the team, as well as various departments, ensuring the necessary support for carrying out their activities.
Salary
The salary of a secretary can differ depending on the level of experience, and the general conditions of employment.
Working hours
40 hours/ week
Remote work possibility
Yes, depending on the activity and the employer
Types of employers
A secretary can work in Romania in various forms:
Employee within the private sector, in a company, firm or NGO, within various fields.
Employee within the public sector, in a public institution.
Employee within a solo practice (law office, notary office, etc.)
Responsibilities
Managing incoming correspondence and directing it to the appropriate recipients
Drafting documents, reports, presentations and other administrative materials
Managing appointments and the daily schedule of the person or department they support
Creating and maintaining databases relevant to the organization
Managing the organization of meetings and keeping records of them
Sources: (1) + (2) + (3)
Skills
Communication and interpersonal skills
Verbal and written communication abilities
Patience and courtesy when interacting with different types of people, including in stressful or tense situations
Ability to collaborate with colleagues in the same roles as well as with colleagues from other departments
Analytical thinking and the ability to solve problems
A logical way of thinking and the ability to identify problems and propose solutions
The ability to quickly adapt to different situations, to pressure and unpredictable situations
Organizational, administrative and technical skills
The ability to manage different types of tasks at the same time, and to prioritize them
Rigor in managing documents and information
The ability to use the necessary digital tools for carrying out activities (communication platforms, Microsoft 365, database management tools)
Sources: (1) + (2) + (3)
Qualifications
A person who wishes to become a secretary is recommended to:
Have university studies in one or more relevant fields. Some such examples are:
Communication and public relations
Journalism and communication sciences
Administration and business
Sociology
Philology or foreign languages
Complete a secretary training course and obtain a qualification.
Depending on the employer’s field of activity, pursue courses or qualifications specific to that field.
These qualifications can offer a competitive advantage over other candidates; however, the position of secretary is also possible without them, as long as the person demonstrates strong communication skills and the ability to manage tasks effectively in front of the employer.
Sources: (1) + (2) + (3)
What else you can do
Participating in practice programs or internships within companies or institutions, in communication or administrative departments.
Volunteering in communication or administrative activities for NGOs or local events.
Involvement in student associations or university clubs, in managing the association.
Participating in courses, workshops, career fairs or trainings, which allow interaction with potential future employers.
Sources: (2) + (3)
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